Bill-to-Collect Use Cases

Treasury's Office of Financial Innovation and Transformation (FIT) is the Line of Business (LoB) Managing Partner for the Federal Financial Management (FFM) area. FIT has developed a library of FFM Business Use Cases which reflect the business needs of the financial management community.  The library consists of the Federal Financial Management Business Use Case Library Overview, that provides the framework for understanding and using the business use cases, and a series of documents containing the business use cases organized within end-to-end-business processes.

This document contains the FFM business use cases associated with the Bill-to-Collect Business Process and should be used in conjunction with the Federal Financial Management Business Use Case Library Overview.

Penalties, Interest, and Collections
050.FFM.L1.01
A disputed invoice, including some returned goods, is not paid on time causing penalties, interest, and fee; resolved with a credit memo and waiving penalties.
See Use Case
Delinquent Debt Processing
050.FFM.L1.02
An unpaid invoice collects interest and fees and ages sufficiently to refer to Treasury for collection; customer is out of business and debt is written off.
See Use Case
AR/AP Netting
050.FFM.L2.01
An overpayment on a bill is submitted using a Treasury-provided electronic payment system, and the subsequent bill is reduced by the payable to cover the overpayment.
See Use Case
Aggregated Receivables for Custodial Revenues
050.FFM.L3.01
During a review of PSE activities owed to an agency, additional payments, penalties, and interest are found to be due and reported by the Agency to the Program Office.
See Use Case
Receivable Collection from Third Party Debtor
050.FFM.L3.02
The costs of services are allocated to be reimbursed by multiple PSEs and moves into collection; an installment agreement is made with the parent PSE.
See Use Case
Miscellaneous Receipts
050.FFM.L3.03
An agency's statutory authority specifies the portion of funds paid that may be retained for agency operations and the remainder go to a General Fund Receipt Account.
See Use Case