Procure-to-Pay Use Cases

Treasury's Office of Financial Innovation and Transformation (FIT) is the Line of Business (LoB) Managing Partner for the Federal Financial Management (FFM) area. FIT has developed a library of FFM Business Use Cases which reflect the business needs of the financial management community.  The library consists of the Federal Financial Management Business Use Case Library Overview, that provides the framework for understanding and using the business use cases, and a series of documents containing the business use cases organized within end-to-end-business processes.

This document contains the FFM business use cases associated with the Procure-to-Pay Business Process and should be used in conjunction with the Federal Financial Management Business Use Case Library Overview.

Expenditures Within a Single Fiscal Year
A federal agency receives and accepts goods previously ordered, and an invoice submitted by the vendor is paid by the agency after performing a three-way match.
Leased Property
Leasing equipment to support a workforce, with the equipment either returned or maintained by the government after closeout.
Acquiring Services
From contact award and receipt of vendor services through invoice approval and posting entries to the general ledgers, Acquiring Services walks you through the process.
Expenditures Across Fiscal Years Using Multi-Year Funds with Invoicing Options
A procurement request for development of a complex, multi-year project is prepared by a federal agency program using two funding sources.
Four-Way Match
The Procurement Office has established a single award to a Vendor for goods to fulfill two procurement requests from different offices within the same federal agency.
Purchase Card
A request for an item within the threshold of a purchase card is submitted by a federal Program Office employee.
Vendor 1 is purchased by Vendor 2. Vendor 1 is under contract to the government and has not completed the contracted work.