Temporary Duty (TDY) Travel

100.FFM.L1.01 Temporary Duty (TDY) Travel
End-to-End Business Process: 100 Book-to-Reimburse
Business Scenario(s) Covered
  • TDY Travel
  • Travel Card
  • Split Disbursement
Business Actor(s)
Travel Office; Finance Office; Program Offices
Synopsis
An employee is directed to travel to a customer site to complete an assignment. A TDY travel authorization is submitted by the employee and approved by their supervisor. Appropriate TDY expenses are paid using the employee's travel card. A split disbursement is issued paying the travel card company directly for authorized TDY charges made by the employee and paying the employee for part of the TDY travel expenses.
Assumptions and Dependencies
  1. There may or may not be automated (near/real-time or batch) interfaces between service areas/functions/activities or between provider solutions/systems.
  2. There is no presumption as to which activities are executed by which actor, or which activities are automated, semi-automated, or manual.
  3. Supporting information for general ledger transactions includes sub-ledger entries when sub-ledgers are used.
  4. Appropriate attributes (e.g., object class and project) are included as part of the accounting string.
  5. Relationships between use cases are described in the Framework for Federal Financial Management Use Cases found in the related overview document.
  6. All predecessor activities required to trigger the Initiating Event have been completed.
  7. Funds availability checks are performed against appropriations/fund accounts for obligating funds, and against obligations for disbursing funds in accordance with OMB A-11, Section 150.2.
  8. Travel has been requested by the Program Office financing the trip and approved by the employee's manager.
  9. The employee has a travel card and is in good standing with the card company.
  10. The travel authorization has been approved by the Program Office.
  11. The Program Office does not require funds be committed prior to or for the travel authorization.
  12. The obligation amount is sufficient to cover the TDY travel expenses.
  13. The payee record for the travel card company and the employee are already established in the system.
  14. Any necessary local travel expenses are included in the TDY travel authorization and subsequent TDY travel voucher.
FFMSR ID Reference(s) 1.1.2; 2.1.2; 2.2.1; 2.2.2
Initiating Event

Traveler submits a TDY travel authorization.


USE CASE 100.FFM.L1.01 TEMPORARY DUTY (TDY) TRAVEL
Typical Flow of Events
FFM Event Non-FFM Event Input(s) Output(s) / Outcome(s)
1
  1. Receive and validate TDY travel authorization
  2. Request funds availability check (TRT.010.030 Temporary Duty (TDY) and Local Travel Authorization Processing)
  • TDY travel authorization
  • Validated TDY travel authorization
  • Request for funds availability check
2

Receive and process request for funds availability check (FFM.010.020 Fund Allocation and Control)

  • Request for funds availability check
  • Funds availability response
3
  1. Approve TDY travel authorization (TRT.010.030 Temporary Duty (TDY) and Local Travel Authorization Processing)
  2. Event requiring an obligation occurs (Program Mission Activity)
  • Funds availability response
  • Validated TDY travel authorization
  • Approved TDY travel authorization
4

Receive approved TDY travel authorization and obligate funds (FFM.030.020 Obligation Management)

  • Approved TDY travel authorization
  • Funds availability response
  • Appropriate obligation entry created with reference to source information
5

Post appropriate budgetary, proprietary, and/or memorandum entries to the general ledger (GL) (FFM.090.020 General Ledger Posting)

  • GL entries
  • Appropriate GL accounts updated
6
  1. Receive, process, and audit TDY travel expense vouchers
  2. Request funds availability check (TRT.010.060 Temporary Duty (TDY) and Local Travel Voucher Processing and Audit)
  • TDY travel expense vouchers
  • Audited TDY travel voucher
  • Request for funds availability check
7

Receive and process request for funds availability check (FFM.010.020 Fund Allocation and Control)

  • Request for funds availability check
  • Funds availability response
8
  1. Approve TDY travel voucher
  2. Determine disbursement split between credit card company and employee
  3. Request processing for TDY voucher payables (TRT.010.060 Temporary Duty (TDY) and Local Travel Voucher Processing and Audit)
  • Funds availability response
  • Audited TDY travel voucher
  • Approved TDY travel voucher
  • Request for processing of TDY voucher payables
9
  1. Receive and process disbursement request to credit card company (FFM.030.070 Payment Processing - Commercial Payments)
  2. Receive and process disbursement request to employee (FFM.030.050 Payment Processing - Travel TDY and Local Payments)
  3. Initiate payment to credit card company (FFM.030.070 Payment Processing - Commercial Payments)
  4. Initiate payment to employee (FFM.030.050 Payment Processing - Travel TDY and Local Payments)
  5. Generate disbursement schedule (FFM.030.110 Payment Disbursement)
  6. Certify payment of disbursement schedule (FFM.030.110 Payment Disbursement)
  7. Receive confirmation of disbursement (FFM.030.120 Payment Confirmation)
  • Request for disbursement to credit card company
  • Request for disbursement to employee
  • Appropriate payable liquidation entries created with reference to source information
  • Certified disbursement schedule
  • Appropriate disbursement-in-transit entry created with reference to source information
  • Disbursement confirmation information
  • Appropriate disbursement-in-transit entry liquidated with reference to source information
  • Appropriate disbursement entries created with reference to source information
  • Credit card company receives payment
  • Employee receives payment
10

Post appropriate budgetary, proprietary, and/or memorandum entries to the general ledger (GL) (FFM.090.020 General Ledger Posting)

  • GL entries
  • Appropriate GL accounts updated

This page was last updated on September 01, 2021.