Bulletin No. 2023-05

Intra-governmental Payment and Collections (IPAC) Timeline and Intra-governmental Transaction (IGT) Scorecard Updates

Bulletin No. 2023-05

Expiration Date: November 16, 2023

To: Heads of Government Departments, Entities, and Others Concerned

Subject: IPAC Timeline and IGT Scorecard Updates

  1. Purpose

    This bulletin provides entities with the updated guidance related to the IPAC System Enforcement Control timeline and the G-Invoicing progress metric on the IGT Scorecard. In addition, this bulletin provides clarification on the new Constructive Order Acceptance functionality within G-Invoicing.

  2. Authority

    Department of the Treasury requires federal entities to use G-Invoicing under the authority of 31 U.S.C. § 3512(b) (Executive Agency Accounting and Other Financial Management Reports and Plans) and 31 U.S.C. § 3513 (Financial Reporting and Accounting System).

  3. Background

    Fiscal Service established a mandate in Treasury Financial Manual (TFM), Volume I, Part 2, Chapter 4700 for the use of G-Invoicing to facilitate IGT Buy/Sell transactions. To support the G-Invoicing mandate, Fiscal Service has adopted a multi-year phased approach to implement system controls in the IPAC system. IPAC facilitates the fund settlement stage of the transaction lifecycle and will require federal entities to categorize the type of IGT transactions initiated directly through IPAC. Fiscal Service will also monitor federal entity implementation progress by leveraging federal entities’ data from the Governmentwide Treasury Account Symbol Adjusted Trial Balance System (GTAS) and will compare to the dollar amount of IGT Buy/Sell activity as reported through the Performance Transactions in G-Invoicing. This will be documented on each significant entity’s quarterly IGT Scorecard.

    Fiscal Service continues to monitor federal entities’ requests on how to implement specific business lines into G-Invoicing. Fiscal Service collaborated with the government-wide community and established two new streamlined process flows (7600EZ and Constructive Order Acceptance) in G-Invoicing to assist with federal entity implementation efforts.

  4. IPAC Timeline

    IPAC System Enforcement Control:

    Fiscal Service has introduced a new Transaction Sub-Category data element to help categorize the transactions flowing through IPAC. Two methods are available for federal entities to submit IPAC transactions: through the IPAC Bulk File, or manually through the IPAC User Interface (UI). The following timeline has been updated to reflect when the Buy/Sell Transfer domain value will no longer be accepted as a valid option through the IPAC Bulk File or UI:

    • October 2021 – Publish Bulk File specifications
    • December 2021 – Optional through UI
    • October 2022 – Required through UI, Optional through the Bulk File
    • October 2023 – Required through UI and Bulk File
    • October 2025 – Remove Buy/Sell Transfer option through the UI and Bulk File

     

    IPAC System Enforcement Control Updated Timeline:

     

    • Allow federal entities to leverage IPAC for IGT Buy/Sell transactions through fiscal year ( FY) 2025. This extension provides the following:

      • Allows additional time for federal entities and Enterprise Resource Planning (ERP) providers to implement G-Invoicing functionality and adjust business processes.
      • Further accommodates delayed billing, which may continue through FY 2025. Any delayed billing that is anticipated to occur beyond FY 2025 should be communicated to Fiscal Service to discuss scope and volume of transactions.
    • Remove the ability to initiate an IPAC transaction categorized as Buy/Sell Transfer beginning in FY 2026.

  5. IGT Scorecard Update

    Fiscal Service will begin documenting the G-Invoicing progress metric on each significant entity’s quarterly IGT Scorecard beginning in Q2 of FY 2023. This metric is based on dollar amount of IGT Buy/Sell activity submitted through Performance transactions in G-Invoicing as compared to the federal entity’s submitted Adjusted Trial Balance (ATB) data in GTAS. The IGT Scorecard update for Q2 FY 2023 will continue to measure G-Invoicing progress as planned; however, it will remove the threshold requirements that determine if the percentage reflects the federal entity being Fully Compliant, Partially Compliant, or Non-Compliant. This update also removes the stoplight ratings (green, yellow, and red). Federal entity progress will be documented by capturing three specific percentages:

    1. Overall: All federal IGT Buy/Sell activity,
    2. Intra-departmental: IGT Buy/Sell activity within the same FR Entity, and
    3. Inter-departmental: IGT Buy/Sell activity with a different FR Entity.

     

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  6. Constructive Order Acceptance

    Constructive Order Acceptance functionality will only be used for GSA Rent activity. This G-Invoicing functionality is not changing the current Buyer Initiated Orders (BIO) or Seller Facilitated Orders (SFO) flows. Please contact Fiscal Service if your federal entity wants to leverage Constructive Order Acceptance functionality within G-Invoicing. Requests would be fully vetted through existing government-wide working groups with the appropriate stakeholders to review and analyze the request for government-wide impact.

  7. References

    For additional details, please refer to Fiscal Service’s G-Invoicing website and the G-Invoicing Program Guide.

  8. Effective Date

    This bulletin is effective immediately.

  9. Inquiries

    Direct questions concerning this bulletin to:

    General Ledger & Intragovernmental Transaction Division
    Bureau of the Fiscal Service

 

 

Date: March 23, 2023