Services to support the migration of the customer agency's financial management processes and data onto the standard solution.

Financial Management Implementation Support Services

Provide a skilled project manager and team to support agencies in selecting and migrating to ARC's FM systems and services following an efficient, repeatable process that is aligned with the General Services Administration (GSA) Modernization and Migration Management (M3) Framework. Implementation support services include:

• Project and risk management
• Requirements gathering, gap analysis, and capabilities alignment
• System configuration, technical and operational design and development of custom solutions to meet customer agency requirements, including integration with customer agency-specific systems
• Data conversion and migration support
• System and solution testing
• Organizational design, operating model design, organizational change management, user training, and stakeholder engagement/communications

Services to host customers on a financial system that complies with the federal financial management system requirements and is capable of recording and reporting financial management transactions.

Financial Management System Platform and Help Desk

ARC offers the following FM Systems Platform:

• Oracle Federal Financials R12 is ARC's core financial management system, providing purchasing, accounts payable, accounts receivable, general ledger, budget execution, project costing and billing, advanced collections, order management, inventory, and fixed assets functionality. Oracle Federal Financials is JFMIP-certified.
• Oracle Business Intelligence (OBI) is a web accessible reporting tool. The user can view data in real-time in various ways including, drill up/down capabilities, query, and analytics capabilities of Oracle data. OBI is also available to generate reports from ARC's custom Payroll Projection system.
• OneStream XF is a cloud-based solution for financial consolidation and reporting, including financial statements, notes, and reconciliations. OneStream XF provides customers the ability to see draft statements, review reports, drill down on transactions to lower levels, and has multiple user roles available.

ARC provides the following FM Systems Platform and Help Desk support:

• ARC's Oracle core financial management system application is used to account for all financial transactions. These transactions are entered into Oracle either manually or via interface from ancillary systems.
• ARC utilizes Oracle multi-org functionality providing data security and segregation of multiple customer agencies within a single instance of the application. In this environment, all customer agencies retain substantial flexibility in configuring their operating unit within the system. However, all customer agencies are subject to certain elements of a standardized configuration. Examples of this include conforming to one accounting calendar, a single list of USSGL codes, and OMB Object Classes.
• ARC provides Oracle and OneStream services including help desk, application administration, system end user training, system backups, and software maintenance. ARC provides OBI report services in the form of standard reports, customized reports specific to the customer, as well as report maintenance and end user training support.

Services to process payments, receivables, collections, and intra-governmental transactions. Activities also include establishing budget setup and maintenance services, as well as general ledger accounting, financial statement, reporting, and audit support.

Payments Processing

Commercial Accounts Payable IPP

Process AP invoices via the Invoice Processing Platform to accurately maintain customer accounts.

Commercial Accounts Payable Non-IPP

Process AP accounting transactions to accurately maintain customer accounts. This includes manual invoice processing for non IPP commercial invoices, miscellaneous payments, payment corrections, expense accruals and manual obligations. This also includes all expense accruals, excluding Travel and Purchase Card.
Miscellaneous, Foreign & Personal Services Contractor (PSC) Payments

Process miscellaneous, foreign, and PSC, ASAP obligations, and ASAP debit card accounting transactions to accurately maintain customer accounts.

Grants

Process Grant accounting transactions to accurately maintain customer accounts. This includes transaction processing for grant obligations, payment requests, receivables, collections and other entries necessary to account for grants.

Loans

Process Loan accounting transactions to accurately maintain customer accounts. This includes transaction processing for loan obligations, interest accruals, payment requests, receivables, collections and other entries necessary to account for loans.

Cash Services

Provide cash services related to depositing checks, disbursing payments to commercial payees, reporting Fund Balance with Treasury (FBwT) Activity and reconciling FBwT balances on a monthly basis.

Vendor and Employee Record Maintenance & Reporting

Maintain vendor and employee records including remittance information, monitor vendor payment eligibility and perform related reporting.

Purchase and Fleet Card Accounting

Process SmartPay purchase and fleet card invoice details for payment, record SmartPay quarterly rebates, maintain general ledger (GL) account codes in the SmartPay application, and perform monthly statement reconciliation.
 

Receivables and Collections Processing

Commercial Accounts Receivable

Process Accounts Receivable (AR) accounting transactions to accurately maintain customer accounts. This includes transaction processing for creating debtor accounts, invoices, collections, and receivable write-off transactions for non-Federal activity.

Debt Collection

Perform debt collection activities, including transferring nontax delinquent debt to Fiscal Service, as required by the Debt Collection Improvement Act of 1996 (DCIA) and the Digital Accountability and Transparency Act of 2014 (DATA) for administrative activity, such as employee and vendor overpayment. Note: Program debt collection activity is performed at the request of the customer agency with timely notification.

Intra-governmental Transaction Processing

Intra-governmental Accounts Receivable

Process Intra-governmental Accounts Receivable accounting transactions to accurately maintain customer accounts. This includes transaction processing for IPACs, Working Capital Funds, Intra-fund transfers, and Projects related activity. This also includes activity related to GTAS and TIER reporting and Analysis of Reimbursable Funds.

Intra-governmental Accounts Payable

Process Intra-governmental Accounts Payable accounting transactions to accurately maintain customer accounts. This includes transaction processing for IPAC, Intra-fund transfers, and obligations. This also includes activity related to GTAS and TIER reporting.

Budget Setup and Maintenance

Distributing legally apportioned resources within the financial system to support missions, programs, and other objectives.

Budget Processing

Process budget transactions, including appropriation warrants, continuing resolutions, apportionments, allocations, reprogramming, transfers, and rescissions.

Budget Processing Services represent the basic level of budget services available. Optional budget services, such as MAX reporting, Payroll Projection Services, and Budget Analysis are described in subsequent sections.

Budget Reporting

Provide budget reporting services including, but not limited to: funds control review and maintenance, recovery analysis, SF132, and apportionment support.

General Ledger Accounting, Financial Statements, and Compliance Support

Maintaining the customer agency's financial data and complying with Treasury and OMB reporting requirements.

Oracle Business Intelligence Extended Edition (OBI)

Part of Financial Management Systems Platform Services: Provide OBI report services in the form of standard reports, customized reports specific to the customer, as well as report maintenance and training support.

OneStream

Part of Financial Management Systems Platform Services: Provide OneStream Services including help desk, application administration, system training, system backups, and software maintenance.

OneStream XF is a cloud based solution for financial consolidation and reporting, including financial statements, notes, and reconciliations. OneStream XF provides customers the ability to see draft statements, review reports, drill down on the transactions to lower levels, and has multiple user roles available.

Payroll Accounting

Process payroll accounting files produced by an e-payroll provider using an automated interface to the financial system. ARC's interface converts the accounting information into relevant financial system codes, and maintains a detailed employee record database to support summary general ledger entries to the financial system. Automated payroll accrual and leave liability entries are also produced in the database and are summarized in the general ledger. Process entries for imputed Other Post Employment Benefit (OPEB), Federal Employment Compensation Act (FECA), and Unemployment Insurance and perform monthly payroll cash reconciliations.

Cash Services

Provide cash services related to depositing checks, disbursing payments to commercial payees, reporting Fund Balance with Treasury (FBwT) Activity and reconciling FBwT balances on a monthly basis.
Reporting

Perform reporting services which includes account maintenance, financial reporting, audit support, and general customer financial management support. Account maintenance includes ensuring accounting transactions are recorded properly using the USSGL and other attributes in accordance with reporting requirements for specific account types.

MAX Reporting

Part of Budget Reporting: Provide optional MAX reporting to assist with OMB inquiry support and reporting.

Receivable Reporting

Perform Treasury Report on Receivable (TROR) and IRS Form 1099-C, Cancellation of Debt reporting and the associated maintenance.

Additional services to support financial management activities.

Payroll Projections

Part of Budget Reporting: Optional ARC Payroll projections uses the ARC Predict payroll projection tool.

Investment Accounting

Provide investment accounting services to customers that have investments in Treasury Government Account Series Securities. Services include investment accounting transaction processing, detailed account maintenance and reporting, and system interface processing. ARC uses FedInvest to process investment transactions.

• Services to support the migration of the customer agency's financial management processes and data onto the standard solution.

Services to host customers on a financial system that complies with the federal financial management system requirements and is capable of recording and reporting financial management transactions.

Standard Transaction and Reporting Services on ESC System (Delphi)

Provide cost-effective ways to integrate and manage accounting needs, from transaction processing to financial statements, to reporting and analysis. Financial Services and Task Automation helps with regulatory compliance, achieving clean audits, and keeping projects on-time.

Services Include:

• Budget Execution
• Financial Asset Management
• Payables Management
• Revenue Management
• Reimbursable Management
• Receivable & Collection Management
• Delinquent Debt Management
• Cost Management
• General Ledger Management
• Financial Reconciliations
• Financial Reporting
• Customer Relationship Management
• Document Management
• Service Target Metrics
• Professional Services/Consulting
• Financial Management Non-Global Custom Interfaces
• Financial Management Non-Global Reports

Services to process payments, receivables, collections, and intra-governmental transactions. Activities also include establishing budget setup and maintenance services, as well as general ledger accounting, financial statement, reporting, and audit support.

All Transaction Services

Standard Transaction and Reporting Services on Customer System

Provide standard Transaction and Reporting Services on Customer System Financial Services using the customer's financial management system provides cost-effective ways to integrate and manage accounting needs, from transaction processing to financial statements, to reporting and analysis. Financial Services and Task Automation helps with regulatory compliance, achieving clean audits and keeping projects on-time.

Services Include:

• Budget Execution
• Financial Asset Management
• Payables Management
• Revenue Management
• Reimbursable Management
• Receivable & Collection Management
• Delinquent Debt Management
• Cost Management
• General Ledger Management
• Financial Reconciliation
• Financial Reporting
• Customer Relationship Management
• Document Management
• Service Target Metrics
• Professional Services/Consulting

Payments Processing

Authorizing disbursements for commercial, travel, charge card and other payments (grants, loans, foreign, and miscellaneous).

Payables Management

Support the setup & maintenance of all vendors and federal payee information; Record commitments and obligation transactions; Record invoices and process payments to employees, vendors, grantees, loan recipients and federal entities; Regulatory reporting of vendor taxable information.

  Receivables and Collections Processing

Receivable Management

Support federal and Public payer set-up and maintenance; Accounts receivable set-up, invoicing, credit memo and adjustments; Collection and receipt processing; Receivable, collection and receipt reporting.

Delinquent Debt Management

Support delinquent debt maintenance, collection, write-off, close-out and reporting.

 Intra-governmental Transactions Processing

Revenue Management

Support revenue processing, adjustments, reconciliation and reporting for federal and other financing sources.

Reimbursable Management

Support reimbursable agreement set-up, maintenance and closeout; invoicing; collection and receipt processing; reporting and reconciliation.

 Budget Setup and Maintenance

Budget Execution

Support budget setup and maintenance of appropriated fund subdivision; setup and maintain fund allocation and control; budget reporting and analysis; generate the SF-133 by Treasury Symbol.

General Ledger Accounting, Financial Statements, and Compliance Support

Financial Reconciliation

Support the reconciliation of general ledgers and sub-ledgers including account relationships/tie-points and module reconciliation; intra-governmental activity reconciliations; reconciliation of fund balance, general ledger accounts, disbursements and deposits with Treasury; reconcile external resources to financial system of record; payroll import, posting and reconciliation to payroll provider files.

Financial Reporting

Support the preparation of financial statements to include footnotes; Consolidated Financial Statements packages; Government-wide Treasury Account Symbol Adjusted Trial Balance (GTAS) reporting; Digital Accountability and Transparency Act of 2014 (DATA Act) reporting; financial performance and operational reporting; internal control/compliance reviews.

General Ledger

Support set-up and maintenance of general ledger account classifications, categories, subcategories, and reporting attributes; general ledger posting to include sub-ledger transactions, manual journal vouchers, and adjustments; accrual and liability processing; accounting period open and close to include month-end and year-end close.

Fixed Asset Management

Support financial asset information processing including asset type, category, value and value adjustments; financial asset reporting.

Cost Management

Support set-up and maintenance of direct, indirect and capitalized projects; set-up, maintenance and processing of burden allocation schedules; cost accumulation and reporting.

Professional Services/Consulting

Additional services to support financial management activities.

Provide professional services from experienced federal government resources to bring rapid and effective solutions to our clients’ most challenging financial management requirements.

Services to support the migration of the customer agency's financial management processes and data onto the standard solution.

Oracle Federal Financials (OFF) Implementation Services

Provide new OFF client project planning, implementation services, requirements analysis, data integration and accounting system interface.

Project Management and System Implementation Services

Handle cradle to grave activities including project planning, requirements gathering, organizational change management, business blueprinting, system design and configuration, risk management, etc.

Services to host customers on a financial system that complies with the federal financial management system requirements and is capable of recording and reporting financial management transactions.

Oracle Federal Financials (OFF) Operations and Maintenance (O&M) Services

Provide operations/technical/maintenance support to Oracle Federal Financials for processes to federal agencies. Process master vendor tables(s). Support 1099 reporting and Treasury's Do Not Pay program.

 Oracle Federal Financials

Provide operations, production control, and technical support for clients of Oracle® Federal Financials (OFF), a Commercial Off the Shelf (COTS) financial management solution. Using "off the shelf" functionality as a baseline, the IBC implements and maintains a pre-configured version of Oracle® Federal Financials that incorporates processes common to most federal agencies. The application is hosted in a shared environment.
 

Services to process payments, receivables, collections, and intra-governmental transactions. Activities also include establishing budget setup and maintenance services, as well as general ledger accounting, financial statement, reporting, and audit support.

Payments Processing

Accounting Operations – Commercial Payments

Offer vendor payment processing in the client financial system in accordance with the client requirements and the federal regulations. Includes payment audits, vendor questions, payment certifications.

Accounting Operations – Other Payments (IPAC and Grants)

Record IPAC transactions for federal disbursement processing in client financial system. Offer other payment processing in the client financial system in accordance with the client requirements and the federal regulations.

Accounting Operations – TDY Travel Payments

Temporary Duty (TDY) Travel Payment. Offer travel payment processing for temporary duty (domestic and foreign) in client agencies financial system in accordance with the client requirements and the federal regulations.

Accounting Operations – PCS Travel Payments

Offer vendor payment processing in the client financial system for transactions involved in the permanent change of duty station for client personnel in accordance with the client requirements and the federal regulations.

Charge Card Support

Support the oversight and management of the DOI charge card program. Charge card support services include migration planning, account maintenance, coordination with GSA SmartPay program and training.

Receivables and Collections Processing

Accounting Operations – Billings and Collections

Bill and collect for all transactions for debt due the government in the client financial system in accordance with the client's requirements and the federal regulations from both the government and from the public.
 

General Ledger Accounting, Financial Statements, and Compliance Support

Accounting Operations – General Accounting

Prepare and analyze the client's agency financial statements, footnotes, and other required statements and information in accordance with the client's requirements and the federal regulations. Serve as audit liaison.
 

Additional services to support financial management activities.

Accounting Operations – Process Automation Branch

Provide various process automation solutions to customers to make processes more efficient and cost effective on behalf of client organization.

Quarters Management

Determine rental rates for owned and leased civilian housing. Rates are established in compliance with OMB Circular A-45. Rates are determined through the Internet Quarters Management Information System (iQMIS).

Contracting Officer's Representative (COR) Support

Monitor contract performance; evaluate work as it progresses; exercise technical direction within the scope of the contract; inspect and accept, etc. 

eTravel Implementations

Support system implementation for eTravel systems: Carlson Wagonlit e2 and Concur Government Edition. Implementation includes project planning and management, requirements definition, fit gap analysis, and system changes to meet customer needs.

eTravel Operations and Maintenance (O&M)

Support O&M including system access monitoring; system administration and configuration; upgrade testing; training; and level 1 and 2 help desk support. 

Incurred Cost Services

Support indirect cost services including the review, negotiation, and approval (or countersigning) of indirect rate agreements for non-federal entities.

Incurred Cost Audits

Perform incurred cost review (ICR) audits to non-DoD Federal agencies. ICR will examine the contractor’s cost representations and express an opinion as to whether such incurred costs are reasonable, applicable to the contract, determined under generally accepted accounting principles and cost accounting standards applicable under the circumstances, and not prohibited by the contract, or by previous agreement with, or decision of, the contracting officer.

Services to support the migration of the customer agency's financial management processes and data onto the standard solution. 

Available to any agency customer.

Financial Management Implementation Support Services

Support the migration of customer agency's financial process and data. Services include Requirements Analysis, Systems Configuration, Data Migration Conversion, Integration/Interface to Business Systems, Testing, Training, and Documentation.

Services to host customers on a financial system that complies with the federal financial management system requirements and is capable of recording and reporting financial management transactions. 

Available to any agency customer.

Hosting and Support Services

PFS offers a Momentum-based core financial system. PFS allows users to record financial planning and purchasing events, as well as accounts payable, accounts receivable, disbursements and budgeting activities.

PFS's Hosting and Support services include system technical support, help desk / customer service, client request and ticketing systems, robotics process automation services, incident and performance monitoring.

Services to process payments, receivables, collections, and intra-governmental transactions. Activities also include establishing budget setup and maintenance services, as well as general ledger accounting, financial statement, reporting, and audit support. 

Available to small Boards and Commissions only.

Payments Processing

Administrative Payment Services

Provide Administrative Payment Services for centralized services, accounts payable and Intra-Governmental Payment and Collections, and payment validation and processing.

Receivables and Collections Processing

General Accounting - Accounts Receivable Billing and Collection

Provide general accounting services for accounts receivable billing and collections.

Intra-governmental Transactions Processing

General Accounting - Reimbursable Agreements

Provide general accounting services for reimbursable agreements.

Budget Setup and Maintenance

Budget Planning and Execution

Provide OMB MAX support to agencies during federal budget planning and execution process.

General Ledger Accounting, Financial Statements, and Compliance Support

General Accounting, Reporting and Analysis, and Audit Support Services

Provide general accounting services for fixed assets and capitalization and project cost accounting. GSA PFS also offers reporting and analysis services for financial reporting, cash operations, and reconciliations, as well as audit support services. Data Act Reporting on files A, B and C is provided for Executive Agencies.

Additional services to support financial management activities. 

Available to small Boards and Commissions only.

Data Act Reporting

Provide monthly upload of Super Master Account File and output of DAIMS Files A, B, and C from the monthly financial obligation transactions.