Collections Forecasting & Reporting

Forecasting Requirements

Section 8530—General Large Dollar Notification (LDN) Reporting Requirements for Deposits and Disbursements

Entity financial officers must report to Fiscal Service, in advance, all estimated deposits totaling $50 million or more in a single transaction or in multiple transactions of a common nature by ALC.

Entity financial officers, Treasury FCs, non-Treasury disbursing offices, and entities with delegation of disbursing authority must report to Fiscal Service, in advance, all estimated disbursements totaling $50 million or more. These disbursements may include a single transaction, multiple transactions of a common nature, and repetitive transactions.

LDN reporting requirements for deposits and disbursements include U.S. Military active duty and Military retiree payments, Defense payments to vendors, and other recurring monthly, quarterly, or one-time transactions. Appendix 1 lists examples of entity deposits and disbursements for which an advance notification is required.

For deposits and disbursements between $50 million and $500 million, Fiscal Service requires that entities report LDNs a minimum of two business days in advance of the settlement date. For deposits and disbursements of $500 million or more, Fiscal Service requires that entities report LDNs a minimum of five business days in advance of the settlement date. Often entities do not have exact amounts; however, a close estimate is acceptable and can be updated when a more accurate amount is determined. Intra-agency transfers to be processed via the Intra-governmental Payments and Collections (IPAC) system are not subject to LDN requirements.

If specific deposit or disbursement information is not final, entities must inform Fiscal Service daily by 7:30 a.m. Eastern Time on the transaction settlement date, of the approximate amount and approximate deposit or disbursement date. An entity must establish an internal process for purposes of informing its financial officers of upcoming LDN disbursements or deposits. This process must build in enough advance notice to the entity's financial officers that they can comply with the two- and five-business day minimum timeframes required (as described in the preceding paragraph) for providing the necessary LDN information to Treasury, which Treasury needs for forecasting purposes.

Fiscal Service encourages entity financial officers to submit LDNs to Fiscal Service via the CASH TRACK website (see Contacts). To report LDNs via the CASH TRACK website, Fiscal Service requires the following information:

  • Transaction settlement date,
  • Amount,
  • Type of transaction (RCPT or PYMT),
  • Mechanism (ACH or wire), and
  • ALC.

Entities also can supply LDNs to Fiscal Service via email using FS Form 187: Agency Report for Treasury Cash Reporting Advance Notice of Large Deposits or Disbursements of $50 Million or More (see Appendix 2); or by telephone (see Contacts). When supplying an LDN by means other than the CASH TRACK website, entities must provide the following information that is listed on the FS Form 187:

  • Date of report,
  • Name and address of the department, entity, bureau, or administration,
  • ALC or Defense Station Symbol Number (DSSN),
  • Contact name and telephone number,
  • Description of the transaction (deposit or disbursement),
  • Transaction settlement date,
  • Amount of the transaction,
  • Deposit or disbursement mechanism (Fedwire, ACH, or check),
  • FRB location, required for transactions processed by FRBs, and
  • Name and location of the depositary or payee.

In addition to these general reporting requirements, the following sections describe the specific reporting requirements for daily disbursements, Defense vendor payments, U.S. Military pay, and other reporting for cash forecasting.

Section 8550—Other Reporting Requirements for Cash Forecasting

Treasury may request that certain entities report routine daily, weekly, or monthly estimated deposit and disbursement activity. Treasury may require that an entity provide a rolling forecast covering, for example, daily estimates for three business days or estimated weekly totals of deposits and disbursements for a six-week period.

The need for such reporting generally is determined by the magnitude of dollar amounts and the volatility of timing for such activity. In such cases, Treasury works with both entity budget and financial office personnel to set up reporting schedules and forms that achieve Treasury’s information requirements within the framework of the entity’s information systems and staffing.

Contact Us

Detailed Contacts

To report cash forecasting information to the Fiscal Service Cash Reporting Branch, use the following:

202-874-9789 
 
CASH TRACK

To become a CASH TRACK web user, use the following:

Federal Reserve Bank of St. Louis 
CASH TRACK Central Business Administration Function (CBAF) 
314-444-8700

For any questions or to request forms described in this chapter, contact:

Cash Reporting Branch 
Central Accounting and Reporting Division 
Room 3068 
Bureau of the Fiscal Service

PO Box 1328 
Parkersburg, WV 26106-1328


202-874-9789

 

Forecasting Requirements

Section 8530—General Large Dollar Notification (LDN) Reporting Requirements for Deposits and Disbursements

Entity financial officers must report to Fiscal Service, in advance, all estimated deposits totaling $50 million or more in a single transaction or in multiple transactions of a common nature by ALC.

Entity financial officers, Treasury FCs, non-Treasury disbursing offices, and entities with delegation of disbursing authority must report to Fiscal Service, in advance, all estimated disbursements totaling $50 million or more. These disbursements may include a single transaction, multiple transactions of a common nature, and repetitive transactions.

LDN reporting requirements for deposits and disbursements include U.S. Military active duty and Military retiree payments, Defense payments to vendors, and other recurring monthly, quarterly, or one-time transactions. Appendix 1 lists examples of entity deposits and disbursements for which an advance notification is required.

For deposits and disbursements between $50 million and $500 million, Fiscal Service requires that entities report LDNs a minimum of two business days in advance of the settlement date. For deposits and disbursements of $500 million or more, Fiscal Service requires that entities report LDNs a minimum of five business days in advance of the settlement date. Often entities do not have exact amounts; however, a close estimate is acceptable and can be updated when a more accurate amount is determined. Intra-agency transfers to be processed via the Intra-governmental Payments and Collections (IPAC) system are not subject to LDN requirements.

If specific deposit or disbursement information is not final, entities must inform Fiscal Service daily by 7:30 a.m. Eastern Time on the transaction settlement date, of the approximate amount and approximate deposit or disbursement date. An entity must establish an internal process for purposes of informing its financial officers of upcoming LDN disbursements or deposits. This process must build in enough advance notice to the entity's financial officers that they can comply with the two- and five-business day minimum timeframes required (as described in the preceding paragraph) for providing the necessary LDN information to Treasury, which Treasury needs for forecasting purposes.

Fiscal Service encourages entity financial officers to submit LDNs to Fiscal Service via the CASH TRACK website (see Contacts). To report LDNs via the CASH TRACK website, Fiscal Service requires the following information:

  • Transaction settlement date,
  • Amount,
  • Type of transaction (RCPT or PYMT),
  • Mechanism (ACH or wire), and
  • ALC.

Entities also can supply LDNs to Fiscal Service via email using FS Form 187: Agency Report for Treasury Cash Reporting Advance Notice of Large Deposits or Disbursements of $50 Million or More (see Appendix 2); or by telephone (see Contacts). When supplying an LDN by means other than the CASH TRACK website, entities must provide the following information that is listed on the FS Form 187:

  • Date of report,
  • Name and address of the department, entity, bureau, or administration,
  • ALC or Defense Station Symbol Number (DSSN),
  • Contact name and telephone number,
  • Description of the transaction (deposit or disbursement),
  • Transaction settlement date,
  • Amount of the transaction,
  • Deposit or disbursement mechanism (Fedwire, ACH, or check),
  • FRB location, required for transactions processed by FRBs, and
  • Name and location of the depositary or payee.

In addition to these general reporting requirements, the following sections describe the specific reporting requirements for daily disbursements, Defense vendor payments, U.S. Military pay, and other reporting for cash forecasting.

Section 8550—Other Reporting Requirements for Cash Forecasting

Treasury may request that certain entities report routine daily, weekly, or monthly estimated deposit and disbursement activity. Treasury may require that an entity provide a rolling forecast covering, for example, daily estimates for three business days or estimated weekly totals of deposits and disbursements for a six-week period.

The need for such reporting generally is determined by the magnitude of dollar amounts and the volatility of timing for such activity. In such cases, Treasury works with both entity budget and financial office personnel to set up reporting schedules and forms that achieve Treasury’s information requirements within the framework of the entity’s information systems and staffing.

Contact Us

Detailed Contacts

To report cash forecasting information to the Fiscal Service Cash Reporting Branch, use the following:

202-874-9789 
 
CASH TRACK

To become a CASH TRACK web user, use the following:

Federal Reserve Bank of St. Louis 
CASH TRACK Central Business Administration Function (CBAF) 
314-444-8700

For any questions or to request forms described in this chapter, contact:

Cash Reporting Branch 
Central Accounting and Reporting Division 
Room 3068 
Bureau of the Fiscal Service

PO Box 1328 
Parkersburg, WV 26106-1328


202-874-9789