Treasury Reporting

Daily and Monthly Statement Reporting

Daily Statement Reporting

The Daily Treasury Statement summarizes the US Treasury’s cash and debt operations for the Federal Government on a modified cash basis. Deposits are reported as received and withdrawals are reported as processed.

The DTS presents a summary of:

Operating Cash Balance

Deposits and Withdrawals of Operating Cash

Public Debt Transactions

Federal Tax Deposits

Short-Term Cash Investments

Income Tax Refunds Issued

The information is provided by Federal Reserve Banks, Treasury Regional Financial Centers, Internal Revenue Service Centers, Bureau of the Fiscal Service and various electronic systems. Treasury’s operating cash is maintained in an account at the Federal Reserve Bank of New York.

Visit the Daily Treasury Statement website for more information.

Monthly Treasury Statement

The Monthly Treasury Statement summarizes the financial activities of the federal government and off-budget federal entities and conforms to the Budget of the U.S. Government.

The MTS presents a summary of:

Receipts and outlays

Surplus or deficit

Means of financing on a modified cash basis

The data in the MTS is provided by federal entities, disbursing officers, and Federal Reserve Banks.

Please visit the Monthly Treasury Statement site for more information.

Reporting and the Central Accounting Reporting System (CARS)

Recording Principal Transactions in CARS

Agencies report transactions involving principal to FIBB through CARS for both borrowings from and repayments to Treasury. By October 20 of the current fiscal year, agencies should submit an initial borrowing transaction through CARS with their current fiscal year borrowing estimate. They should submit any additional borrowings by the last business day of the month in which they need the funds.

All borrowings from Treasury are effective on October 1 of the current fiscal year, regardless of when the agency actually borrowed the funds, except for funds borrowed at the end of the fiscal year to make an annual interest payment. Borrowings for annual interest payments are effective September 30 of the current fiscal year. For repayments, the effective date equals the date of repayment.

Borrowings from Treasury and repayments to Treasury are processed as Non-Expenditure Transfers (NETs). All transactions must be "Agency Certified" in CARS by 3:00 p.m. ET to be processed the same day.

When submitting a transaction, the agency must include the following on the Supplemental Worksheet:

maturity date,

cohort year,

sub cohort (if applicable) - Generally, sub cohorts reflect separate risk categories as defined in OMB Circular No. A-11, and

amount for each transaction detail item.

For information regarding access requests and passwords, call the Treasury Support Center at 877-440-9476.

Budget Deficit (Surplus) Reconciliation

Budget Deficit (Surplus) reporting in the FR is based on the published Monthly Treasury Statement (MTS) as of June 30 for third quarter and September 30 for fourth quarter, which is compiled from federal entities’ monthly reports to Treasury’s Central Accounting Reporting System (CARS). Those monthly reports to CARS may include, for example, the Classification Transactions and Accountability (CTA) report, the Statements of Transactions–SF 224, and the Statement of Accountability/Transactions–SF 1219/1220. The MTS, which conforms to the Budget of the U.S. Government, summarizes the financial activities of the federal government and off-budget federal entities.

The Budget Deficit (Surplus) Reconciliation validates the budget deficit (surplus) reported in the FR (on the Statement of Changes in Cash Balance from Budget and Other Activities, and the Reconciliation of Net Operating Cost and Budget Deficit) against entity audited financial statements.

Using the Budget Deficit (Surplus) Reconciliation Template provided by Fiscal Service, entities must identify and explain any inconsistencies at both third quarter and at year-end. The Budget Deficit (Surplus) Reconciliation Template is divided into four sections. These sections leverage reconciliations that entities already perform for net outlays, focus on collecting budget receipts data for all entities, and identify undistributed offsetting receipts data for key contributing entities. Each component of the budget deficit (surplus) is reconciled as shown below:

Entities can refer to the GTAS website for instructions on how to complete the Budget Deficit (Surplus) Reconciliation Template. Entities must submit this reconciliation 45 business days after third quarter and again at fiscal year-end. All applicable documents are to be transmitted through MAX.gov but may also be transmitted directly to Fiscal Service in accordance with Fiscal Service requests.

Federal Financial Management System Requirements

Functions and Activities

Payment Reporting (FFM.030.130)

Provide payment transaction, Prompt Pay, Electronic Funds Transfer (EFT) payment, and improper payment information to support payment reporting activities

Generate and provide payment reports to IRS and payee when applicable (e.g., 1099-MISC)

Provide disbursement summary and detail information to support financial reconciliation activities; Includes providing payment information to Travel Management, Grants Management, and Loans Management functions, as applicable

Federal Financial Management System Requirements (FFMSR)

Reporting on Payments (2.2.3)

Agencies for which Treasury does not disburse: Provide disbursement summary and detail data as specified in the TFM.

Agencies for which Treasury disburses: Provide payment transaction information at the required account classification level (for example, appropriation, fund, and receipt) and subclass code as specified in the TFM.

Provide improper payment information as specified in OMB Circular No. A-123 and the TFM.

Use Cases

Record to Report

Procure to Pay

Treasury Financial Manual (TFM)

TFM Volume I, Part 2, Chapter 4700; Federal Entity Reporting Requirements for the Financial Report of the United States Government

Contact Information

Contact Details

Direct inquiries for Budget Deficit Reconciliation to:

Jaime Saling, Director
Financial Reports and Advisory Division
Fiscal Accounting
Bureau of the Fiscal Service

PO Box 1328
Parkersburg, WV 26106-1328

304-480-6485

Fax: 304-480-5176

financial.reports@fiscal.treasury.gov

Direct inquiries regarding borrowings from Treasury, repayments to Treasury, interest payments to Treasury, and interest on uninvested funds to:

Federal Investments and Borrowings Branch
Special Assets and Liabilities Division
Fiscal Accounting
Bureau of the Fiscal Service
Department of the Treasury

PO Box 1328
Parkersburg, WV 26106-1328

borrowings@fiscal.treasury.gov

Direct all other inquiries to:

Department of the Treasury
Bureau of the Fiscal Service
Payment Management

3201 Pennsy Drive, Building E
Landover, MD 20785

202-874-9880