Investments Outside the US Treasury

Section 3430—Description of Cash and Investments Held Outside of the U.S. Treasury Categories

Requirements have been developed to maintain and improve accountability control and custodial responsibility over all cash resources entrusted to the federal government by taxpayers and other depositing entities. However, cash and investments held outside of the U.S. Treasury fall within two distinct categories. They include budgetary funds and nonbudgetary funds. Both categories are subject to the control and accountability of federal government entities and/or their employees, officers, or agents.

Section 3435—Treasury's Policies on Entities' Requirements

In addition to developing policies, systems, and procedures to ensure cash and investment activity in Treasury and non-Treasury accounts, Treasury requires entities:

  • To maintain full accountability and reconciliation control over funds owned by or in the custody of the federal government or any federal government officer, employee, or agent,
  • To comply with applicable statutes regarding the deposit and/or investment of such funds, and
  • To support government-wide collateral, accounting, and reporting requirements, as described in the TFM.
Section 3440—Entities' Reporting Responsibilities and Requirements

Reporting requirements set forth in this chapter apply to all departments, entities, and corporations of the federal government. It is each entity's responsibility to:

  • Follow the policy and requirements set forth in this chapter, and
  • Incorporate those requirements in its financial system procedures and as part of the overall audit activities.

3440.10—Financial Accounting and Reporting Requirements

Entities that deposit, hold, and/or invest funds outside of the U.S. Treasury, must record those transactions to specific USSGL accounts and report these amounts in their audited financial statements. In addition, entities must submit those amounts in their ATBs to the Treasury for inclusion in the audited Financial Report of the United States Government. For additional information on USSGL accounting and reporting, access the Bureau of the Fiscal Service (Fiscal Service) website.

3440.20—Central Accounting and Reporting Requirements

Treasury issues regular and special reports to the President, Congress, and the public on the sources of government receipts for the purposes of reporting on the expensing of public funds and the government's overall financial position. In addition, Fiscal Service compiles and publishes several reports, including the Monthly Treasury Statement of Receipts and Outlays of the United States Government and the Combined Statement of Receipts, Outlays, and Balances of the U.S. Government, on the cash operations and the budget receipts/outlays of the federal government. Policies and procedures in this TFM chapter also ensure that the cash-based publications report on the cash and investments held outside of the U.S. Treasury.

The Central Accounting and Reporting System (CARS) i.e., Statement of Transactions, enables the Secretary to fully disclose and report all federal entities' cash on hand, cash on deposit with TGAs/non-TGAs, and investments in federal/non-federal securities.

3440.30—Federal Account Symbols Requirements

Entities use Treasury Account Symbols and Business Event Type Codes to report on cash and investments held outside of the U.S. Treasury and changes in non-federal securities. They submit data to the Treasury using the following Business Event Type Codes (BETCs):

  • Funds Held Outside the Treasury, Credit – FHOTXC; Adjustment to Funds Held Outside the Treasury, Credit – FHOTXCAJ; Funds Held Outside the Treasury, Debit – FHOTXD; Adjustment to Funds Held Outside the Treasury, Debit – FHOTXDAJ are used to report cash held outside of the U.S. Treasury, for both budgetary accounts and deposit funds,
  • Change in Non-Federal Securities, Credit – CNONFSC; Adjustment to Change in Non-Federal Securities, Credit – CNFSCAJ; Change in Non-Federal Securities, Debit – CNONFSD; Adjustment to Change in Non-Federal Securities, Debit – CNFSDAJ to report the investments and changes in non-federal securities (market value) for both budgetary and non-budgetary accounts, and
  • Offset of Change in Non-Federal Securities, Credit – OCNONFSC, Adjustment to Offset of Change in Non-Federal Securities, Credit – OCNFSCAJ, Offset of Change in Non-Federal Securities, Debit – OCNONFSD, and Adjustment to Offset of Change in Non-Federal Securities, Debit – OCNFSDAJ are used as a contra account to report budgetary investments and changes in non-federal securities.

Entities also report on the cash and investments held outside of the U.S. Treasury using existing budgetary account symbols, or a deposit fund account, as appropriate. See Appendix 1 for pro-forma central accounting and reporting entries typical of most federal transactions involving cash and investments held outside of the U.S. Treasury. For additional information regarding BETCs and related GTAS edit validations, review the BETC Guidance posted on the Fiscal Service website under the GWA Reporting section.

Contact Us

Detailed Contacts

Direct inquiries concerning material in this chapter and Statement of Transactions, CTA Module Reporting, or using Business Event Type Codes to:

Chad Morris, Manager 
Cash Accounting Branch 
Fiscal Accounting Operations 
Bureau of the Fiscal Service

P.O. Box 1328 
Parkersburg, WV 26106-1328


 

Direct inquiries concerning the ATB reporting to:

Steve Riley, Manager 
General Ledger and Advisory Branch 
Fiscal Accounting Operations 
Bureau of the Fiscal Service

P.O. Box 1328 Parkersburg, WV 26106-1328

304-480-7536 

 

Direct inquiries concerning the use of Treasury Account Symbols to:

Jerome Jackson, Manager 
Budget Reporting Branch 
Fiscal Accounting Operations 
Bureau of the Fiscal Service

P.O. Box 1328 Parkersburg, WV 26106